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    NPS United Way Campaign 2017

    Campaign Timeline: October 9 through October 27, 2017

     SEPTEMBER:

    ·         SAVE THE DATE: Friday, Sept. 15, 2017

    ·         Friday, September 22: Departments and schools are notified of the annual United Way Campaign and asked to update their coordinators’ list.

    ·         Friday, September 22: Dr. Boone’s memo is distributed to principals, other managers, and CAB administrators by the Office of Communications and Public Relations.

    ·         Monday, September 25: Department and school employee counts, and department/school listings with the names of coordinators are updated and sent to United Way.

    ·         Thursday, September 28: Preprinted NPS pledge cards are given to United Way along with any other campaign packet materials.

     OCTOBER:

    ·    Wednesday, October 4 at 4:00 p.m., Ruffner Academy: NPS School/Department United Way Coordinators’ training session/kickoff meeting is held.

    ·   Thursday, October 5: School/Department Coordinators send an e-mail to their colleagues introducing themselves as the coordinator and reminding employees of the campaign’s start date (see sample e-mails in coordinator’s packet).

    ·    Friday, October 6: School Coordinators send home with all students a flier announcing their school’s campaign and how students/families will be invited to participate (see sample flier in coordinator packet).

    ·    Monday, October 9: CAMPAIGN BEGINS IN ALL SCHOOLS/DEPARTMENTS: Dr. Boone’s memo is sent by the Office of Communications and Public Relations to all NPS staff members regarding the beginning of the United Way campaign.

    October 9 through October 27, 2016:

    United Way Campaign is conducted at all schools and departments!

     OCTOBER cont’d:

    · October 9: School/Department United Way Coordinators distribute employee pledge cards and NPS United Way Campaign brochures to employees.

    · October 9: Post Thermometer Goal chart is displayed in a prominent area and updated at least weekly as the campaign progresses.

    · October 16: School/Department Coordinators send an e-mail reminder to colleagues about Week 2 of the campaign (see sample e-mails in coordinator packet).

    · October 23: School/Department Coordinators send an e-mail reminder to colleagues about the final week of the campaign (see sample e-mails in coordinator packet).

    · October 27: School/Department Coordinators send final, thank-you e-mail to colleagues, which also serves as a reminder that the campaign is concluding at the close of business the next day (see sample e-mails in coordinator packet).

    · Nov. 15: Recap meeting with Campaign coordinators

     October 27, 2016- United Way Campaign Concludes
    ·   October 30-November 3: School’s/Department’s campaign report envelopes must be hand-delivered to the Office of Communications and Public Relations, ATTN: Anissa Turner-Randolph, Central Administration Building, 800 E. City Hall Avenue, Suite 1008. Office hours are 8:00 a.m. until 4:30 p.m.

     

    *SCHOOLS SHOULD NOT BRING CASH/COIN DONATIONS

    TO THE OFFICE OF COMMUNICATIONS*

    ALL CASH/COINS SHOULD BE TURNED IN TO YOUR SCHOOL OFFICE MANAGERS FOR CONVERSION INTO ONE CHECK MADE PAYABLE TO

    THE UNITED WAY OF SOUTH HAMPTON ROADS.

     

    November 24: Payroll deductions begin and encompass 15 pay periods.